Guide
How to Transcribe Interviews Responsibly
Interview transcripts are useful for research, journalism, hiring notes, podcasts, and internal documentation. They can also contain personal information, sensitive opinions, or private context. A responsible workflow protects both the interviewer and the speaker.
Get permission before recording
Make sure participants understand that the conversation is being recorded and may be transcribed. Consent requirements vary by location and context, so follow the rules that apply to your situation.
Use only content you are allowed to process
Do not upload private, confidential, copyrighted, or restricted recordings unless you have permission. If an interview includes sensitive information, consider whether an online transcription tool is appropriate for that material.
Review before quoting
Automated transcripts can mishear words or omit context. Before quoting someone, compare the transcript with the original recording. Pay special attention to names, numbers, dates, and statements that could change meaning if transcribed incorrectly.
Delete files you no longer need
AAAI Tools deletes uploaded files and results after 6 hours, but you should also manage your local copies responsibly. Store interview files only where they are needed and remove extra copies when the project is complete.
Be careful with sharing
A transcript can be easier to copy and distribute than an audio file. Share only with people who need access, and remove personal details when they are not necessary.