About AAAI Tools

AAAI Tools is an independent collection of practical web utilities for support, operations, document, media, and data workflows. The site is operated by the AAAI Tools team and can be reached at [email protected]. The goal is to provide small tools that solve clear everyday problems without requiring users to install desktop software or create an account for simple tasks.

What the service does

The transcription tool lets users upload supported short audio or video files, choose a language option, and receive downloadable TXT and SRT outputs. TXT is useful for notes, quotes, search, and review. SRT is useful for captions and video editing workflows.

The tools directory also includes browser-based utilities for CSV cleanup, JSON formatting, document text extraction, QR codes, hashes, timestamps, email inspection, image metadata, and focused work. These tools are designed to run locally in the browser when possible, so many files, text snippets, task notes, and settings do not need to be uploaded to the server.

Who it is for

AAAI Tools is intended for support teams, operations teams, creators, students, teachers, journalists, podcasters, researchers, freelancers, and small teams working with routine file tasks. It is especially useful when you need to prepare a vendor support ticket, review a meeting, extract document text, clean a small data export, inspect an attachment, or structure a focused work session.

Editorial responsibility

Tool explanations, workflow notes, and guides are written and maintained by the AAAI Tools team. Content is reviewed for practical accuracy, privacy implications, and clear limits before publication. When a tool has format-specific limitations, those limits are described on the tool page so users can decide whether the output is appropriate for their workflow.

Guides are based on common support and operations tasks such as preparing CSV imports, redacting JSON examples, converting log timestamps, checking downloaded files with hashes, and extracting document text for review. They are not legal, security, medical, or financial advice, and users should verify important outputs against original files or authoritative systems.

How tools are tested

Browser-only tools are checked with representative sample inputs before release, including expected valid cases and common failure cases. For example, CSV cleanup is tested with blank rows, blank columns, quoted values, and duplicate rows; JSON formatting is tested with compact payloads and syntax errors; timestamp conversion is checked with seconds, milliseconds, ISO strings, UTC, and local time output.

Document extraction tools are reviewed with small sample files and clear scope notes. They are intended for first-pass readable text extraction, not guaranteed legal preservation, forensic validation, malware scanning, OCR, or exact layout conversion. Users should keep the original file as the source of record when exact wording, page position, signatures, tables, or metadata matter.

Operating model

AAAI Tools is a free utility site for practical file, text, document, data, and transcription workflows. Server-side transcription jobs use managed processing capacity, so files are limited by size and duration, jobs are queued, and each IP address has a daily usage limit. Browser-only utilities are preferred when a task can be handled safely on the user's device.

The service is maintained as a practical utility site, not as a long-term storage platform. Uploaded transcription files and generated results are temporary, and users should download needed results before they expire.

Data handling approach

For transcription jobs, uploaded files are stored only long enough to process the job and allow result downloads. Generated TXT and SRT files are deleted after 6 hours. Operational logs may be used to keep the queue reliable, debug failures, and prevent misuse.

For browser-based tools such as CSV Cleaner, JSON Formatter, PDF Text Extractor, DOCX Text Extractor, QR Code Generator, Hash Generator, Regex Tester, and Timestamp Converter, processing is designed to happen locally in the browser. These tools do not intentionally send pasted content, selected files, task lists, timer settings, or generated outputs to the server.

Deletion and support process

Transcription uploads and generated results are automatically removed after 6 hours. If you believe a file or result needs earlier attention, email [email protected] with the approximate upload time, page URL, browser, and job identifier if available. Do not include private media or confidential documents in the email unless the support team specifically asks for a small sanitized sample.

Support requests are reviewed for service reliability, privacy questions, bug reports, and feature feedback. The usual support flow is: confirm the affected page or tool, reproduce the issue with a safe sample when possible, check whether the problem affects browser-only or server-processed behavior, and reply with the practical next step or limitation.

Accuracy expectations

Automated transcription can save time, but it is not perfect. Names, accents, technical vocabulary, background noise, music, and overlapping speakers can all reduce accuracy. Always review transcripts before publishing or making important decisions based on them.

Support and feedback

Support requests, privacy questions, bug reports, feature suggestions, correction requests, and content feedback can be sent to [email protected]. When reporting a technical issue, include the page URL, browser, file type or workflow, selected options, and a short description of what happened. Do not send private media files by email unless they are specifically requested for troubleshooting.